Request for confirming the fact of learning. Official request for educational institution

Help from the university confirming the fact of learning is usually required for study abroad, as well as to make a diploma for some countries.

I often send a question - how to get an archival certificate from the university?
In this article, I will describe in the most detail about the legal preparation procedure through the Institute. Please be careful, beware of illegal acquisition methods.

Where are archival references?

Help from the university can be obtained in the dean or archival department. You can contact personally or use the document service24 service. We can send an official request to any Russian university and take the prepared original certificate by the courier service.

Cost of receipt of reference:
. about 3000 rubles for existing universities
. About 10,000 rubles for liquidated or closed universities
State duty: missing

Problems
. You live in another city, in another country and cannot come to the university personally;
. Reference refuse to issue, referring to the absence of an official request;
. demand to provide a diploma with and a request from the Ministry of Education;
. The university is tightened the timing of the certificate of up to 30 days;
. require consent to handling personal data;
. Do not give a certificate to your relatives without a notarial power of attorney.

We have our own methods of requesting documents, which reduces the time and avoid the problems described above. You need to provide only a diploma scan by email. We ourselves will contact the rector of the university, send an official request and get an archive certificate within 1-2 weeks.

According to FZ No. 125 of 22.10. 2004, Article 26 The university is obliged to issue a certificate / archive extract for free.

In this case, the request must be decorated in writing and sent via email.

Requirements: Diploma must be valid

Archival certificate from the university. Sample

Each university may have its own reference sample. Here are examples of some certificates obtained in our practice.

At the original, the certificate must necessarily have the details of the university, live (blue) printing and the signature of the official (on the sample there is a signature of the visor).

What we ship to the university to receive reference
. A scanned diploma in good quality (registration number and release date should be visible).
. Consent to the processing of personal data (it is rarely required, specify by our specialist).
. Request from the company's head (there must be an outgoing number and date, print organization and signature of the head).

What does official request look like

Indicates information:
. The name of the company;
. details, OGRN, TIN company;
. Company address, telephone.

He sent to the name of the rector from the general director of the company.

A request is made on the official form of the company.

Request Text:

Request № ____ from "___" ______ _____ g.

Due to the need for a consular legalization procedure, we ask you to confirm that _____________ (FULL NAME) was indeed studied (as) in ____________ (university name) and provide a certificate / archival statement confirming the reality of a higher education diploma. Consent to the processing of personal data was obtained. A copy of the diploma is attached.

We also ask you:
Skan-copy help send by email ________
Ready Help Post Russia Do not send! We will not be able to get it.
Help We take yourself, through the courier. Courier shipment by organizing and pay at your own expense.

CEO: Signature, Print

Sample Personal Data Processing

Sometimes at the university, together with the official request, asked to provide consent to the processing of personal data.

Typically, the consent template is enough to print, fill out of the hand and sign. After that, you should scan or photograph in good quality and email.

As practice shows, consent rarely needs, depends on a particular educational institution.

How we perform every stage:
1) Check the client's documents (only a diploma scan is required).
2) We make an official request for the rector name, put the number and date. The company's head of Document24 puts its stamp and signature. After that, you need to scan the request in good quality.
3) We send an email email to the address of the recoor or archive / office.
We attach files with a scanned diploma and signed request to the letter.

Text of the letter:
"Good day.
Our company is engaged in the consular legalization of documents in the name of _________ (FULL NAME). To complete the legalization process, we need to confirm the authenticity of the diploma.

Please submit a certificate or archive extract.

In the investment of the scan request and a copy of the diploma. If you need any additional documents to receive any additional documents, please inform.

We also ask you:

Ready Help Do not send mail! We will not be able to get it.

Help will take our courier. Please inform when the certificate will be ready. "

4) Call the university to make sure that the request is received.

5) as soon as the reference is ready, I order courier to our Moscow office.

ATTENTION: If you need an archive certificate from the current university, the cost of receiving a reference will be 3300 rubles, if your university is eliminated or closed, then the cost of obtaining a certificate is calculated from 10,000 rubles.

Our specialists receive real legal certificates from universities from all cities in Russia. Contact ↓

Gulnaz
Ahmadullina

Document Legalization Expert

Proceed for documents

The need to check the diploma on the number or full of data is most often arising from major employers, but those who hire a tutor, nanny, individual coach want to protect themselves from incompetence. Fake documents on higher education of any level are offered in transitions, the Internet and even universities. It would be stupid to believe that potential employers live on another planet or always pass the road in the wrong place, and the network is visited exclusively to advertise a vacancy, so they will not be in mind to check the authenticity of the 19-year-old "specialist with experience", Two years ago the graduate of the magistracy, or even the graduate school of Moscow State University. Especially since today there is such an opportunity.

What is the Unified State Register of Diplomas

If you used to check the diploma, only government facilities, enterprises of the defense complex and power structures could be authenticated unhindered, today, today this can make commercial organizations and even individuals.

To provide employers with high reliability of information on the qualifications of candidates, as well as in order to prevent the illegal trade in university "crusts" and the fight against corruption since 2013, the register of diplomas about higher education is available absolutely free on the Rosobrnadzor website. Calling with him, it is possible to promptly make sure of the document in which it is indicated that it is issued by any institution, a university or any academy of the Russian Federation.

Collection of data issued by universities and colleges of diplomas, about the assignment of scientific titles and degrees, and even about the statement of evidence of the exam, Rosobrnadzor began in 2012. The result of active work was the extensive information base - FRDO (the federal register of documents on education, qualifications and training), in which, at first, information was included on the two million diplomas of the state sample about the highest professional formation, which were issued to graduates of universities during 2010-2011.

According to Government Decree No. 729, all educational organizations are obliged to provide information for a single registry, so the base is systematically expanding. It is now introduced into it until 2009, in the near future (scheduled time - by 2023) on it can be checked on the authenticity of a diploma on higher education, issued since 1992 inclusive. The electronic list is replenished around the clock, on 12/26/17 in the state market there is already information about 12,547,326 documents, data on new diplomas come to the system no later than 60 days from the date of issue.

How to check the authenticity of the diploma in the Unified Register of the Russian Federation

To check the diploma on the authenticity of online, it is necessary:

Perhaps when filling, errors were allowed or the data is not yet made.

The transition to the feedback form is through the main page of the Rosobrnadzor site or by this link.

Other ways to check diploma

According to the established procedure when making work in state structures, power departments, organizations and enterprises associated with state secret and security, the request from the employer is necessarily sent to the university, which is obliged to provide all the information that interests it. But what should I do if representatives of the commercial organization have any doubts about the originality of the documents on the formation of a candidate or need to check the diploma "Right from the USSR" or issued after its decay - in the 90s and zero years?

Official written request

The output is an official request to the university, which is done according to the written consent of the applicant. It is attached to the form and must comply with the requirements of the Law on Personal Data and Labor Code.

The letter indicates:

1. F. I. O. Graduate, whose document is checked.
2. Series, diploma number.
3. Registration number.
4. Date of issue.

The request to the name of the vicector or the rector is drawn up on a branded letterhead, certified by the seal of the institution, and is registered in outgoing documents.

Sample diploma authenticity

For checking with such a request will take about a month. If the educational institution refuses to provide information - according to the law it is not obliged to respond even to officially registered letters of private commercial enterprises - or university closed, and its successor is not, then the authenticity of the diploma can be asked directly in Rosobrnadzor.

If the applicant does not give a voluntary informed consent to checking information about himself, a university or institute can be sent a confirmation request or, on the contrary, refuting the fact of issuing a diploma of a particular series and the number without reference to the name and name of the secretive candidate. In response, there will also be no passport data of the refusal, but the university will write, whether a diploma was issued with the marked number and series.

An example of confirmation of the consent of the candidate for verification

Consent to obtain personal data from third parties I , FULL NAME.____________________________, passport _______ number ________, issued ________________________________________________________________ registered (a) ___ at the address: ____________________________________________, i give the consent of the company "...", located at: __________________________, to receive my personal data on education in the third party - university ( title of higher educational institution)___________________________________ , located at: __________________________________________, through a written request. Obtaining personal data is carried out in order to confirm the validity of issuing a diploma for higher education. The rights provided in connection with the processing of my personal data are clarified to me. Consent is valid for six months from the date of its issuance. F. I. O., Signature Date

reference

Not all educational institutions, especially private, willingly go to meet employers and provide this kind of information, but the university is obliged to confirm the authenticity of the diploma when the graduate himself turns to Alma Mater. If verification in the interests of the checked, the procedure can be accelerated by asking the potential employee to make an official certificate certified by the rector.

Site of university

Most of the higher educational institutions creates its own online graduate database, on which it is almost always possible to "break through" and finding documents on the website of the university, which is easy to check the diploma for authenticity. If the document was in fact issued, then information about its owner is: surname, first name, patronymic, training deadlines, faculty, etc.

At the official website of St. Petersburg University, in the subsection "Diploma of St. Petersburg State University" block "Employers", this can be done by the QR-code, which since 2017 is applied in all his diplomas.

In the online mode, the employers can not only verify the authenticity of the diploma, but also to learn about the achievement of the applicant during study.

If there is no information on the websites of universities, this does not mean that a graduate is lime: errors are not excluded due to the imperfection of the electronic system, but often this is evidence that the university graduation documents were not issued or were obtained illegally, simply speaking, bought at a time .

Alternative methods

All of them are akin to the ways of working a private detective or experienced fortune-up, but can bring more or less indicative results when the diploma number is unknown.

Social network

The data indicated in the candidate's profile, of course, is not one hundred percent guarantee of the authenticity of his diploma, but only an indirect argument "For". Active users of social social networks are aware that the next step of the personnel manager after exploring the summary is to study the page of the VKontakte applicant, Facebook, Odnoklassniki, etc., therefore, they can make information in the virtual questionnaire corresponding to the information contained in the fake diploma.

As a confirmation, a list of friends is suitable: if there are many graduates of the same university, whose diploma presented a candidate, most likely he finished him. But again - not a fact: it does not prove that the applicant has fully completed his studies, and not deducted, say, from the last course, not by defending. Such an epic failure does not prevent him from maintaining good relations with ex-monoguras or former fellow students.

Conversation

Requires an interviewer of a certain preparation. To begin with, you need to collect information about the faculty, teachers, intricacies of the learning order to be able to compare it with the answers of the future employee to questions about the university, which are asked solely in order to verify the authenticity of the diploma, and not support the highly intelligent secular conversation. The student, honestly and diligently studied at the bachelor's minimum four years, knows the institute along and across and will answer the most trusted questions without a stick.

Another non-standard option to determine the authenticity of the diploma - to talk (optional personally, you can also by phone) with the methodologist of the department or faculty, asking him to give the oral characteristic of a graduate or enlist the consent in the near future to send a written. If such a student is not remembered and not found in the lists, it is a serious reason to doubt and think, and was there a boy?

If concerns are serious, it is better to resort to more reliable ways: an official request, verification of a diploma by number in the state market, email to Rosobrnadzor.

But even the most effective method will not help confirm the authenticity of a diploma on higher education issued by a graduate of departmental universities - institutes, universities and academies of federal security services, security, external intelligence. In other cases, available and free ways to check the diploma to authenticity guarantee almost one hundred percent success.

Check diplomas about education in the Unified Registry. He began to lead back in 2013. All accredited educational institutions make information about diplomas issued, and its Rosobrnadzor stores it and gives out request.

In theory, check the diploma can also be through the site. But we did not succeed, so we do not advise anyone. Apparently, on the website the registry is incomplete. It is safer to send a written request to Rosobrnadzor and wait for a response month.

Who concerns?

This applies to all who graduated from studying. If the employer has doubts about the diploma, you can suggest it to check the data in the common database. If he wants to check through the site, it is worth dissolving: this check will not give anything. You can still make a request to Rosobrnadzor yourself and attach an answer to the diploma in advance before the interview or job design.

This applies to employers. Personnel, accountant or director can check the authenticity of a diploma of any candidate or an already working employee. If the vacancy is responsible or there are doubts about the qualifications, it is better to make a request and find out if a person studied in this university and successfully finished it.

We write not only about how to check documents, But also how to read contracts, make money on unusual things and make tax deductions.

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It is no secret that employers sometimes have to deal with a very unpleasant problem associated with the provision of an employee when admission to work a fake education document. As if the situation was not resolved - the dismissal of the employee under paragraph 11 of Part 1 of Art. 81 of the Labor Code of the Russian Federation or its transfer to another position - many employers after such cases prefer to verify the authenticity of employees provided by employees and applicants and certificates of education. For this there are several ways, however, the direction of the request to the educational institution, which issued a document on education is most effective and reliable.

Such a request can be sent as with the consent of the employee - in this case, it is necessary to apply his written consent and in disagreement of the employee to verify this data. In this case, an impersonal request is sent, which does not contain personal data of the employee.

Request to the educational institution, taking into account the consent of the employee

When the document applies. In accordance with the Labor Code of the Russian Federation, education document is mandatory for the provision of a document when an employee admission to work or a position requiring special knowledge. The provision by the employee knowingly false information can lead to its dismissal. In violation of the rules for the conclusion of an employment contract due to the fault of the employee, the employer is not obliged to offer him another job and pay the day off ().

To refine the authenticity of the diploma or certificate of education, you can send a request to Rosobrnadzor (Federal Service for Supervision in Education and Science) or through the site www.mon.gov.ru/obr/obbrash. However, in order to prove the fault of the worker in providing false information about education, it is advisable to send a request directly to the educational institution and wait for an official response from it. This document will be the basis for the publication of the order about the dismissal of the employee or the refusal in his acceptance of work.

The request is compiled in free form, but in compliance with some features. It is important for the employer to remember that education information relate to personal data. According to paragraph 3 of Art. 86 of the Labor Code of the Russian Federation and the Federal Law of July 27, 2006 No. 152-FZ "On Personal Data" All personal data of the employee or the applicant must be obtained from him. Also, the verification of such data can be carried out only with the consent of the employee itself / applicant. Therefore, the employer should obtain the consent of the employee or the applicant to receive information about his education from third parties, that is, the educational institution that issued a document. Consent should be requested in writing, which will be evidence of compliance with the requirements of the law. A copy of the resulting consent is advisable to attach to the request sent to the educational institution.

Sample

In the text of the request, the lawyer or employee of the company's personnel department should indicate the full name of the organization and its details, the name of the employee or the applicant, which provided the document being checked, the series and the number of education document, the period of study, specialty. The request should be copied with the signature of the sole executive body (Director-General) and the printing of the company.

An impersonal request to the educational institution

When the document applies.If the employee or the applicant refuses to accept the employer of personal data from a third party, or an educational institution in response to the employer's request refuses to provide relevant information, it is advisable to compile an impersonal request.

What to pay attention to the preparation of the document.The request is drawn up by analogy with the first option, however it is important that in the case of the disagreement of the employee to provide his personal data by third parties, this document contained no its personal data. At the same time, the indication of details of education documents is permissible, which will cause obtaining the necessary response from the educational institution. This form of request will help the employer, in the event of a dispute with an employee, significantly reduce the risks of recognizing such information violation of the rights of the employee in terms of protecting its personal data.

Sample

Documents provided by a vacant position as a candidate play: it is they confirm that they confirm the necessary level of education, and skills, and experience. However, sometimes future employees provide feasible documents. How to an employer to check the authenticity of documents? How to be if fake documents have been detected after registration? This article emphasizes to verify the authenticity of the education instrument.

Documents presented when taking work

Article 65 of the Labor Code of the Russian Federation establishes a list of documents imposed on the conclusion of an employment contract by a person who goes to work:

- passport or other document certifying;

- Labor book, except when the employment contract is for the first time or an employee comes to work on a part-time environment;

- Insurance certificate of state pension insurance;

- Military accounting documents - for military-ridden and persons subject to military service;

- a document on education and (or) on qualifications or the availability of special knowledge - when admitting work requiring special knowledge or special training;

- certificate of the presence (absence) of criminal record and (or) the fact of criminal prosecution or the termination of criminal prosecution on rehabilitation grounds, - when admitting work related to activities, to the implementation of which, in accordance with the Labor Code of the Russian Federation, other federal laws are not allowed by persons Having or having a conviction that are subjected to criminal prosecution.

In some cases, taking into account the specifics of the work, regulatory acts may provide for the need for additional documents when concluding an employment contract. Providing documents other than those named in Art. 65 of the Labor Code of the Russian Federation may be provided for by other norms of the TC RF, federal laws, decrees of the President of the Russian Federation and the decisions of the Government of the Russian Federation. For example, in the employment of a foreigner may need permission to work, and for the design of labor relations with employees who have to deal with food products - a medical book.

Check diploma for education

So, the employee provided falsified documents. Falsification can be made in different ways - the replacement of sheets (visually), the staulus of fake seals and stamps, a plywood or replacement of photography, etc. Sometimes candidates add information that are necessary for entering work, that is, they independently contribute to the free place in the document new information. It is very important not to miss a fake diploma of the education received from teachers and medical workers, because the first work with children, and the second is treated (and if the diploma is a fake, rather "criek") people.

note! Samples and descriptions of diplomas about education and applications to it are approved by the orders of the Ministry of Education and Science of the Russian Federation of 04.07.2013 N 531, Ministry of Health of the Russian Federation of September 18, 2012 N 191n, from September 18, 2012 No. 190n and other regulatory acts.

It's no secret that a diploma of almost any education can be bought, as they say, in the subway transition. Therefore, the most frequent employees focuse precisely diplomas about education.

Why is a document on education? In almost any qualification characteristic, there is a certain level of education to occupy a position, so the presence of a diploma is simply necessary, and the diploma with excellent assessments gives an advantage over other candidates. Moreover, it is this document that confirms the qualification of the employee who allows it to carry out a specific work.

Methods for falsifying a document on education a lot. First, it is possible to purchase genuine diplomas crusts (liners with estimates, etc.) and the introduction of obviously false information in them. Secondly, in a genuine diploma of the university, issued several years ago by someone from graduates, it is possible to introduce unreliable information by obtasters and added (for example, replacing letters in the last name or name). Thirdly, the fake may be the form of education document.

So, first of all, inspect the diploma. Pay attention to the presence of grammatical errors, signs of cleaning, checks, printers in the document, compliance with the name of the educational institution and printing it. If the form or seal of an educational institution in a diploma raises doubts about authenticity, and the employee adopted on such a position that the presence of higher education is required - it is better to check the diploma. This can be done in two ways.

1. Direction of the request to the educational organization issuing a document. This is the easiest way to check the diploma. Such a request is sent on the Blanc of the Organization, indicating the reason for the request. But you need to consider one nuance: it is better that the consent of the employee contains in such a request, the authenticity of the document is checked. What for? The fact is that education information relate to personal data (personal data - any information relating directly or indirectly to a certain or defined physical face). Based on Art. 86 TK RF All personal data of the employee should receive himself. If such data can only be obtained from a third party (in our case, in an educational organization), the employee must be notified about it in advance and written consent should be obtained from it. Moreover, the employer must inform the employee about the goals, alleged sources and methods for obtaining personal data, as well as the nature of the personal data to be obtained and the consequences of the employee's refusal to give written consent to their receipt. Therefore, if the organization's request will be the written consent of the employee and its signature, the educational organization will not have reason to refuse the provision of information. Since each diploma of the state sample has its own unique number, information about which is stored in the archive of the educational institution, to confirm the authenticity and date of issuance of a specific diploma is absolutely not difficult.

For your information. The method of checking through social networks was very common. "Odnoklassniki" and "Vkontakte" have very large databases of higher educational institutions around the world. Knowing a specialty, year of release of the student and the name of the university, it is possible to easily find one-laugher of a suspicious applicant. And they can tell a lot of interesting things ...

2. Appeal to law enforcement agencies. For this, a corresponding application is submitted to the prosecutor's office. The basis for confirming the authentication or counterfeit document is the expert opinion and certificate from the university provided at the request of law enforcement agencies.

It should be noted that the use of a deliberately substrate document, if such is established by law enforcement agencies, may entail the criminal liability of the employee. In particular, Art. 327 of the Criminal Code of the Russian Federation for this are provided for the following types of sentences:

- Penalty of up to 80,000 rubles. or in the amount of wages or other income convicted for the period up to six months;

- Mandatory work for up to 480 hours;

- correctional work for up to two years;

- arrest for up to six months.

Sometimes employees provide a document on education obtained abroad. How to be an employer in this case? Order of the Ministry of Education and Science of the Russian Federation of 04.02.2013 No. 62 approved the administrative regulations for the provision of Rosobrnadzor State Service to recognize documents of foreign states on the level of education and (or) qualifications in the territory of the Russian Federation. Based on the named document, Rosobrnadzor carries out:

a) issuance of a certificate of recognition of a foreign state document on the level of education and (or) qualifications in the territory of the Russian Federation with the provision of its owner of the same academic and (or) professional rights, which have owners of the relevant state-owned documents on the level of education and (or) qualifications in Russia;

b) issuance of a certificate of recognition of a document of a foreign state on the level of education and (or) qualifications in the territory of the Russian Federation a document confirming the period of study on the educational program of a certain level (certificate of training in an educational institution), with the provision of academic rights to continue learning on the educational program of this level;

c) issuance of a duplicate certificate of recognition of a document of a foreign state on the level of education and (or) qualifications in the territory of the Russian Federation.

If such evidence does not provide such evidence, it means that an education document either did not undergo a confirmation procedure in the Russian Federation or is not recognized as a document on education in the Russian Federation, respectively, the employee cannot work as a presence of higher education.

The consequences of identifying substrate documents

The Labor Code provides a special basis for termination of labor relations for the case when an employee, when receiving to work and design labor relations, provided a falsified document. In particular, paragraph 11 of Part 1 of Art. 81 of the Labor Code of the Russian Federation it is stipulated that the employment contract is terminated due to the violation of the rules established by the Labor Code of the Russian Federation or the federal law of its conclusion, if the violation of these rules eliminates the possibility of continuing the work and the employee cannot be translated from his written consent to another employer available at the employer.

For example, it is impossible to be fired by paragraph 11 of Part 1 of Art. 81 TC RF Accountant, who submitted a subsequent diploma in the specialty "Technician", since his duties do not intersect with those that are indicated in the qualification characteristic in the specialty named in the diploma.

As follows from the explanations contained in paragraph 51 of the Resolution of the Plenum of the Armed Forces of the Russian Federation of March 17, 2004 No. 2 "On the applications of the Russian Federation of the Labor Code of the Russian Federation", it is necessary to take into account that if the rules for the conclusion of the employment contract were violated due to the fault of the employee itself due to the presentation Putting documents, the employment contract with such an employee is terminated by paragraph. 11 h. 1 of Art. 81 TK RF.

If the institution has evidenced by the substrate of an education document (certificate from the university, law enforcement agencies, etc.), this document is among those that are necessarily presented when applying for work and matters for the work itself, the first thing it is necessary to notify the report. note manager of the Organization to resolve the issue of the possibility of continuing the work by the owner of the fake document.

If the manual decided to terminate the employment contract, it is necessary to correctly place an order for the dismissal (in the "Foundation (document, number, date) line" specify the details of the document confirming the falsification of the document) and make an entry in the employment record. In addition, other documents associated with dismissal, a personal card, note - calculation, and other procedures are made - it is necessary to pay all the amounts due to the employee, to issue a certificate of earnings in the last two years and AF